Call for Grant Proposals--Fall 2018


The Rotary Club of Cataraqui-Kingston was chartered in 1985 and has over 30 members. The main objective of Rotary is service — in the community, in the workplace, and throughout the world. Rotarians develop community service projects that address many of today's most critical issues, such as children at risk, poverty and hunger, the environment, illiteracy, and violence. We also support programs for youth, educational opportunities and international exchanges for students, young professionals, and vocational and career development. The Rotary motto is “Service Above Self.”

Call for Grant Proposals: Fall 2018

The Rotary Club of Cataraqui-Kingston is inviting submissions for grants to fund local (Kingston) “one-off” innovative community service projects. We will accept by email only proposals that are aligned with the Rotary International six areas of focus (see Our Causes on the Rotary International Web site) and that address needs within the greater Kingston community. 

These priorities are:

  • Promoting peace
  • Fighting disease
  • Providing clean water, sanitation, and hygiene
  • Saving mothers and children
  • Supporting education
  • Growing local economies

We do not provide funding for operational budgets, and ask that you only submit a proposal if requesting funds for a specific project you are currently working on, or looking to start.

Submission Guidelines

Your proposal must be submitted by email to no later than midnight Sunday, September 30th, 2018.

Your proposal must be submitted as an attachment in either MS Word (.doc) or Adobe (.pdf) format. Budget and financial data may also be submitted in MS Excel (.xls) format as a separate attachment.

Please use the following name conventions to help us identify your proposal and its related documents:

“Organization name” application fall 2018 .doc or .pdf

“Organization name” application fall 2018 budget.doc or .pdf or .xls

If provided: “Organization name” application fall 2018 financial.doc or .pdf or .xls

Please ensure your documents contain page footers that show the following: “Organization name” application fall 2018, and page numbers.

The first page of your proposal must include the following contact information:

  • Organization name and full mailing address
  • Name of one contact person and his/her phone number and email address
  • Charitable registration number, if applicable
  • Fiscal year-end
  • Your website address, if applicable

Please tell us a little bit about your organization:

  • Describe your mission and/or vision and outline your organizational objectives
  • Tell us who you help and why
  • Provide us with a listing of your current board of directors
  • Tell us about your connection (current and past) with Rotary
  • Have you received grants from Rotary before?  When and how much and from which Club(s)?

Please provide us with a detailed description of your service project. We expect the following questions to be answered in detail:

  • What need are you addressing?
  • How does your project fit with the priorities and values of Rotary International?
  • How much funding are you requesting for your project from our Club? Please note that a specific dollar amount of funding must be requested in order for your application to be considered by our Club.
  • How many people are currently, or will be, impacted by the successful operation of this project?
  • How do you carry out your project, i.e., what do you currently do or plan to do? What resources – people, materials, services, funding – do you need? 
  • What is the duration of your project? If your proposal for funding is for only a portion of the total project, please tell us when this aspect will be completed.
  • How will you measure the success of your project and what results do you expect to achieve overall? 
  • How will the funding you are seeking from the Rotary Club of Cataraqui-Kingston contribute to the success of your project?

Please include a financial budget for your project. If you have operated a similar project in the past, please provide financial results that are specific to the project. Financial statements of the organization may be provided but these must clearly identify the specific project results.

If you do not provide all the information noted above we may disqualify your project from consideration; however, we may request further details from the listed contact person during our assessment of your application. It is important that you are able to respond to our questions by the date noted in our request.

Projects that are approved for this grant invitation will be notified by email or phone by a representative of the Rotary Club of Cataraqui-Kingston on or before Monday, November 12th, 2018.  Our Club is a 100% volunteer organization and we are not able to provide information on the status of your proposal in advance of this date. We thank you in advance for respecting this limitation.

Successful project applicants must be willing to provide a follow-up report to the Rotary Club of Cataraqui-Kingston not later than 12 months following receipt of the grant. A presentation to our club members or a written report may be provided. Please note that failure to provide this follow-up reporting may eliminate your organization from future consideration for grants from the Rotary Club of Cataraqui-Kingston.